Business Certificates

Filing DBA ("Doing Business As") Certificates

General Instructions

There are 4 DBA forms available from the Madison County Clerk's office:

• Certificate of Doing Business Under Assumed Name - Individual (PDF) - to be used by sole proprietorships
• Certificate of Doing Business Under Assumed Name - For More Than One Person (PDF) - to be used by partnerships
• Amended Certificate of Doing Business Under Assumed Name (PDF) - to be used to add or change information to a previously filed DBA certificate
• Certificate of Discontinuance of Business (PDF) - to be used when a business is terminated

Obtain the proper form from the Madison County Clerk's office.

Do Not

Complete the DBA Certificate up to the text "In Witness whereof..." Do not sign the form!

Notary Public

The certificate must be signed in the presence of a notary public. Notaries public are available at the Madison County Clerk's office as well as many banking institutions, municipal offices, etc. You will need to bring with you proper photographic identification such as a valid driver's license. All parties involved in the business must appear in person before the notary public.

Completed Certificate

Bring your completed certificate to:
Madison County Clerk's office
138 N Court Street
Building 4, Ground Floor
Wampsville, NY

Filing Fee

There is a $25 filing fee for each DBA filed or an amendment to an existing DBA on file. Cash, check, and money orders are accepted. Checks should be made out to Madison County Clerk.

Certified Copy

Certified copies of DBA certificates are available for $5 each. A certified copy is typically required by financial institutions when opening business accounts.