Pistol Permit Application

The Madison County Sheriff's Office conducts the background investigation required of all pistol permit applications. The pistol permits are issued by the Madison County Court Judge. 

Applications are free of charge and may be printed via the links below or picked up during normal business hours.

For your convenience, the PDF documents may be filled in electronically then printed for signatures and brought to your appointment, or you may print the forms blank and fill in manually.


The pistol permit application consists of TWO PARTS:
  1. The first part is the New York State Pistol/Revolver application (PPB-3 form).  You need TWO ORIGINALS and they must be printed front/back (duplex) and both must be signed by each reference.  You, as the applicant, should not sign or have anyone witness any forms, they will be signed during your fingerprinting appointment.  Print PPB-3 form (PDF)
  2. The second part is the Madison County application package.  You will need ONE COPY and it must be printed single sided ONLY.  You, as the applicant, should not sign or have anyone witness any forms, they will be signed during your fingerprinting appointment. Print Madison County application package (PDF)
Applicants seeking an unrestricted license must also complete the letter requesting unrestricted permit (PDF).

Applicants seeking authorization to carry while at work must have their employer complete the letter requesting authorization to carry at work (PDF)Only this version of a letter for carry at employment will be allowed.

Applicants that live (“Domiciled”) outside of New York State but maintain a residence in Madison County, New York may apply for a pistol permit in Madison County. “Domicile” is defined as (from Black’s Law Dictionary) “the place at which a person is physically present and that the person regards as home: a person’s true, fixed principal and permanent home, to which that person intends to return and remain even though currently residing elsewhere.”  A person may have more than one residence, but only one domicile.

The Madison County Sheriff’s Office is charged with conducting a thorough investigation of all handgun applicants domiciled within this County. This entails requesting, receiving and reviewing various records and reports from numerous New York State agencies and entities. The Madison County Sheriff’s Office does not have the capability to obtain these records and/or reports from comparable agencies and entities outside of New York State for non-domiciliary applicants.

As a result, an applicant who is domiciled outside of New York State will have to arrange with comparable agencies and entities in their state of domicile to have the necessary documentation sent to the Madison County Sheriff’s Office. This task will be, at best, difficult and time consuming and, at worst, perhaps impossible. Nevertheless, without this documentation, the application must be denied and the applicant’s application fee will be forfeited. Applicants domiciled outside of New York State are thus warned of this considerable and significant obstacle.

You can contact the Madison County Pistol Permit Investigator at 315-366-2426 to obtain information on what documentation you would be required to provide from the state in which you are domiciled.

The following non-refundable fees apply:
At time of application submission:
$88.25 DCJS fingerprint fee payable to Madison County Treasurer
$20.00 processing fee payable to Madison County Sheriff's Office
Upon approval:
$5.00 filing fee payable to Madison County Clerk
$10.00 original permit fee payable to Madison County Sheriff's Office

Our forms utilize Abode Acrobat Reader, available as a free download Get_Adobe_Acrobat_Reader_DC_web_button_158x39.fw