Policies

The purpose of this information is to acquaint you with how the County promotes the use of best business practices in acquiring goods and services.

The Purchasing Guidelines identify the procedures applicable to purchasing goods and services and facilitate compliance with Madison County Policies and the GML 103 which define purchasing related activities and functions.

Purchasing Policy 

Preface

We all share in the duty to be guardians of taxpayer dollars. Some of us are fortunate enough to be in a position where we have a direct impact. One way to meet the goals in increasing value and reducing risks is to have Madison County officials, employees, and suppliers come together and work under an acquisition process that is consistent, fair, and effective. The Madison County Purchasing Policy and Procedures were developed for this purpose. The information provided here is intended to guide your efforts in the acquisition process such that your purchase is accomplished in accordance with Madison County Policies and the laws of the State of New York.

This Purchasing Policy is written to include the needs of a broad audience, including Madison County employees, officials, and suppliers. This guide will benefit those individuals participating in the acquisition process for commodities, services, maintenance, professional services, and construction.

Please consider this information as your introduction to the essentials needed for purchasing goods and services on behalf of Madison County. It is intended to reflect current methods and will be updated as new business practices are adopted. If you have any questions that are not answered here, please call or visit the Madison County Purchasing Department by calling 315-366-2681.