Filed Subdivision Maps

Before any real property is subdivided into lots for sale or lot line/boundary line adjustment made, a copy of a map of the property that meets the following requirements must be filed in the Madison County Clerk's office.

• All maps presented for filing may be paper form or electronically submitted as per Real Property Law Section 334 2a., which states, "Notwithstanding any other provisions in this article, a county clerk may adopt a system to receive and retain maps utilizing an electro-mechanical, electronic or any other method they deem suitable for receiving and retaining maps."  Submitted maps must still meet the requirements as stated in subsequent bullet points within this page.  If it is preferred, a map may still be submitted via the traditional format- printed or drawn with pen and India ink upon transparent tracing cloth or polyester film or be photographic copies on transparent cloth or polyester film, but this is no longer required.  
• Must be not less than 8 1/2 by 11 inches and not more than 34 by 44 inches in size. (Section 334 Real Property Law, Article 9, as amended August 1984.)
• Must have a certificate of the licensed land surveyor filing said map attached showing the date of the completion of the survey by said land surveyor and of the making of the map by said land surveyor and the name of the subdivision. (Section 334, Real Property Law.)
• Must have town or village planning board final approval endorsed on the map and be signed by the duly authorized officer of the planning board. (Section 278, Town Law; Section 7 to 732 Village Law.)
• Must have New York State Department of Health approval endorsed on the map, if subdivision consists of 5 or more parcels which are 5 acres or less. If the New York State Department of Health is not required to approve the subdivision consisting of 5 or more parcels, then a letter of declination from the Department of Health is required. (Section 1115 to 1118, Public Health Law, Article II, Title II.)
• Must have endorsed thereon or annexed thereto a Certification of Taxes Paid from the County Treasurer or of an abstract and title company and of all tax collecting officers stating that all taxes on the property have been paid. (Section 334, Real Property Law.)